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On move out day the landlord should complete a final inspection to assess the condition of the property, referencing the inventory. The final inventory check at the end of tenancy
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You can download a property inspection notice from here.Īny obvious signs of damage should be flagged and discussed with the tenant. It’s important to remember that a tenant needs 24 hour notice in writing before an inspection is made. Inspecting on a quarterly basis (every 3 months) to compare the inventory with the current condition is normal practise. It is common, and advisable, for landlords or agents to make regular inspections. When should the inventory be cross-checked? The landlord should keep a copy and one should also be issued to the tenant.
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If you’re using an agent or independent inventory clerk to handle your inventory, they should advise accordingly how the process will work.A tenancy deposit adjudicator will require evidence for any claims, so it will be not sufficient to say, “the property was left in bad condition so I need the deposit to rectify it” Without an inventory, landlords will have a terrible time recovering any costs from the deposit if the tenant disputes the claims.If there is a dispute over any damages and the matter escalates to adjudication, an inventory will play a vital role in reaching a solution.They avoid (or at least, reduce) disputes, because inventories help determine who is liable for any damages.They help remind both tenant and landlord what the condition of the property was at the beginning of the tenancy.Why landlords and tenants should always have a property inventory Property inventories are put in place to help protect both landlords and tenants, so no one is unfairly made liable for damages they are not responsible for.
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Landlord Inventory Template (available for free download below)Ī landlord’s inventory is usually documented by a form and supplementing pictures, and then referred to at the end of the tenancy, so it’s easy to determine if there are any damages that the tenant is liable for.ĭisputes over repairs at the end of the tenancy are incredibly common, but with an inventory in place, it makes it much easier to prevent them.
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They are also often referred to as a “ schedule of condition“:
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Using an Independent Professional BTL Inventory ClerkĪ property inventory is a detailed report which records the condition and cleanliness of each room and its fixtures and contents of a rental property at the beginning of a tenancy.Should I create an Inventory for an Unfurnished property?.What if parties cannot agree on damages?.What happens if items have been damaged?.
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